BYOD can boost migration to cloud office systems, save costs

by Sharon Lobo    Jun 13, 2013

BYOD

Despite the hype surrounding migration to the cloud, big differences in movement rates continue, depending on organizations’ size, industry, geography and specific requirements. Currently, there are about 50 million enterprise users of cloud office systems, and it is estimated this number will grow to 695 million users by 2022, to represent 60 percent.

The key reason for this trend is the substantial expansion in the number of devices people use to access cloud office systems in recent years.

In 2007, when the cloud office system market first appeared, typical individual users would employ just one device to access their enterprise’s office systems. In 2013, that number has soared. Today, typical knowledge workers use up to four devices — for example, mobile phone, media tablet, personal PC and enterprise PC — to access their organization’s office system capabilities. This explosion in the number of devices per user could drive some organizations to cloud office systems as they can reduce the IT burden of software installation, maintenance and upgrades of locally installed office software.

Although it is still early in the overall evolution of this cloud-based segment, there are many cases where businesses — particularly smaller ones and those in the retail, hospitality and manufacturing industries — should move at least some users to cloud office systems during the next two years.
-Tom Austin, VP and Gartner Fellow

While organizations may need to buy licenses, for each and every device that a user uses to access non-cloud office systems and applications, cloud office systems are typically provisioned to each user, not to each device. As a result, organisations that allow BYOD will not one save on device costs but will also realsie significant savings on license fees as it will be a per-user and not per-device payment scheme.

Current levels of adoption vary significantly by industry. Organizations in industries at the leading edge, such as higher education, discrete manufacturing, retail and hospitality, are significantly more likely to adopt cloud-based office systems at present. Those in the intelligence and defense sectors, and in heavily regulated parts of the financial services and healthcare industries, are among the least likely to be early adopters.